All benefits on a row

hour registration

• Entering hours and submitting per week
• Placing comments at entered hours
• Entering business kilometers, commuted kilometers, travel costs and expenses
• Hour exchange system
• Submitting week only if the desired number of hours has been entered
• Option to view information on the project:
  • when is the deadline
  • how many hours have been quoted for the user
  • how many hours have already been entered
    
    
• Option to submit and close months

Hour management

• Submitted hours can be checked and approved per week or month
• Option to give feedback to a user
• Monthly overviews per employee
• Distinction between project hours and internal hours (declarable versus not declarable).
• Approval by line manager, project manager or customer
• open overviews ( week, month, year) in .pdf format for non-digital approval

Reporting

• Reportings on customer, project, subproject, division, and employee level and over everybody.
• Summation of hours, expenses, hours * tariff and more per division, employee, customer/project and period.
• What is the ratio between the quoted hours and the entered hours.
• Who has taken days off and when.
• According to the planning, who has enough time left to work on a new project.
• What is the work position.
• Search through the entered hours based on project, subproject, employee, or period.
• Advanced search for approved hours, billed hours, or invoice number.
• Cross-reports possible through template projects and accessory report.

Billing

• Creating invoices based on fixed amount, planned hours, entered, or approved hours.
• Viewing debtors.
• Display in Word, .html and .pdf format.
• Different templates possible.
• Adding specification.
• Billed hours are set to billed (kept up)
• Passing on travel costs, travel kilometers * tariff and expenses.
• Adding extra items to the invoice.
• Configuring VAT % and currency.

Schedule/planning

• Making appointments with employees.
• Overview of appointments per day.
• Comparing schedules.
• Directly import schedule items into the hour matrix as hours made.
• Weekly, monthly and annual overview of the appointments.

Profiles

• Creating user profiles with different roles within ClockWise.
  Per group can be determined for example:
• Which sections of ClockWise are available.
• Will the group get to see an English interface
• What is the colour configuration of ClockWise.
• Can hours be entered after the deadline and can they exceed the number of quoted hours.
• Is it allowed to enter more hours than the number of contract hours per week.